Sunday, 16 October 2011

Client Support: How to install a CSS formatted HTML signature in Mac Mail OSX (Mountain Lion, Lion, Snow Leopard, Leopard, Tiger)

1. In Mac Mail, go to Mail>Preferences>Signatures>all signatures and click on the ‘+’ sign at the bottom. Give your signature a relevant name then click the close button and quit Mail.

2. Open your html formatted email signature (supplied by McCoyDesign) in Safari.

Mac OSX Lion
*From within Safari go to File>Save As>User[usually your name]>Library>Mail>V2>MailData>Signatures

Mac OSX Snow Leopard/Leopard/Tiger
*From within Safari go to File>Save As>User[usually your name]>Library>Mail>MailData>Signatures

NOTE: If you do not see your user folder, whilst within that "Save As" window click "command + shift + ." (that's full stop) all at the same time and it will show your hidden files. If this does not work, see below.*


Sort the window you are viewing into date order, with the most recent file at the top. You will see the signature you created at step 1 named something obscure like "A8AB6CBA-DF38-4C11-8AE1-2011E8B09E8E.webarchive" (Tip: The time the file was created will give you an indication of whether you are looking at the correct file). Select this signature webarchive file to rename the html file you're viewing in Safari, and press save. An elert box will say "A file or folder with the same name already exists in the folder Signatures. Replacing it will overwrite its current contents. Do you want to replace it?" - ensure you have the most recent signature that you initially created at step one, then press "replace".


3. Restart Mail and go to Mail>Preferences>Signatures>all signatures and make sure your new signature is there (linked images may not appear in this window, but as long as you are connected to the internet, they should appear when you create your email). Drag the signature name (in the column above the + - symbols) onto your relevant email accounts in the left column.

Select each relevant email account in the left column one at a time, and at the bottom of the signature preferences window where it says "choose signature" - select your new email signature to appear as default (if applicable), and tick "place signature above quoted text".

*If you cannot see this information, you have your files hidden by default. To show hidden files: Finder>Applications>Utilities>Terminal

Copy and paste the following command into the terminal window:
defaults write com.apple.finder AppleShowAllFiles TRUE

(click return)
killall Finder

(click return)
If you see all your files from your desktop disappear, this is so the finder can reboot. Once it has done so, you may see files on your desktop you hadn’t seen before such as: .DS_Store – these are required on OSX - don’t delete them.

If you want to hide these files again (after you install your signature):
Finder>Applications>Utilities>Terminal

Copy and paste the following command into the terminal window:
defaults write com.apple.finder AppleShowAllFiles FALSE

(click return)
killall Finder

(click return)